Admin Assistant

Providing comprehensive administrative and organizational support to ensure the smooth flow of daily operations, through accurate and professional management of correspondence, archiving and documentation, and contributing to the coordination of appointments and meetings while maintaining full confidentiality and security of administrative information.

Previous experience in administrative and archival work (an asset).

Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
Excellent skills in drafting official correspondence and documents in Arabic.
Strong organizational, time management, and the ability to work under pressure.
Excellent communication, coordination, and teamwork skills.
Accuracy, commitment, and the ability to maintain confidentiality.

1. Correspondence and Communication Management:

Handling all incoming and outgoing correspondence (emails, paper letters, and phone calls), ensuring its proper recording, distribution, tracking, and filing.

Preparing and drafting official letters, administrative correspondence, reports, presentations, and administrative forms accurately and professionally.

2. Scheduling and Organization:

Managing and organizing internal schedules and travel dates, and coordinating meetings and conferences.

Preparing the necessary files and documents for meetings, preparing and distributing agendas, and writing official minutes.

3. Archiving and Data Management:
Archiving, organizing, and maintaining paper and electronic files and records according to approved systems to ensure quick access.

Entering data and updating administrative records, and conducting the necessary research to gather data required for preparing reports.

4. Administrative Support and Follow-up:
Providing daily administrative support to management and office staff and contributing to facilitating daily operations.

Following up on the implementation of administrative directives and decisions and coordinating effectively with relevant departments.

Maintaining absolute confidentiality of information and documents and adhering to professional ethics. 5. Office and Logistical Operations:

Monitoring the inventory of office supplies and equipment and ordering their replenishment as needed to ensure uninterrupted workflow.

Preparing and printing documents and organizing various administrative files.

Performing any other administrative tasks assigned by management within the scope of responsibilities.