Asset Officer
The job holder is responsible for monitoring and managing fixed asset operations within the sector, ensuring their receipt, delivery, inventory, data recording, and documentation in accordance with the central fixed asset program and approved policies and procedures, while maintaining the accuracy of records, asset integrity, and promoting compliance with regulatory controls.
Academic Qualifications and Experience:
1- A suitable accounting qualification, preferably a diploma or bachelor's degree in accounting or a related field.
2- Familiarity with the principles of fixed asset inventory, including procedures for receiving, delivering, inventorying, and documenting assets.
3- Prior and distinguished experience in statistical operations and data recording related to fixed assets.
Required Skills and Competencies:
• Proficiency in Microsoft Office Suite, at least 70%, with good skills in using spreadsheets, data entry, and report preparation.
• Accuracy and attention to detail when recording asset data and ensuring its consistency with actual records.
• Ability to organize field inventory operations and track assets across multiple locations.
• Strong communication and coordination skills with relevant departments, staff, and committees.
• Ability to prepare clear minutes and reports and follow up on observations until resolution.
• Adherence to central policies, procedures, and instructions.
• Maintaining the confidentiality of information, records, and financial and operational data.
• Ability to use electronic systems, manage data updates, and correct initial errors.
1. Train on the central asset management program approved by the Finance Department, under the guidance of the Central Program Manager within the Fixed Assets Department. This includes attending the initial introductory session and understanding how to use the system and the requirements for data entry and updating.
2. Maintain regular online communication with the Central Program Manager to ensure accuracy and adherence to standards and instructions. Request clarifications when needed and report any observations or errors that arise during task execution.
3. Conduct the receipt and handover of entrusted and fixed assets within the sector, coordinating with relevant parties and individuals. Verify the completeness of the necessary documents and data for each transaction.
4. Record, update, and document fixed asset data in the central fixed assets program. This includes asset details, location, responsible party or employee, condition, and any changes.
5. Conduct periodic comprehensive inventory of the sector's assets, either through inventory committees established within the sector or with the assistance of inventory committees from the Central Fixed Assets Department, in accordance with approved instructions and plans. 6. Direct and on-site supervision of inventory operations within the sector, ensuring the accurate listing of assets, verification of their existence, and consistency between recorded data and actual inventory, as well as documenting the inventory results and any resulting observations.
7. Follow up on discrepancies and observations resulting from the inventory, and coordinate with relevant departments and units to address them, complete supporting documentation, and escalate cases requiring a decision or action from the competent authority.
8. Maintain the confidentiality and accuracy of asset records and refrain from making any modifications, transfers, write-offs, or settlements except in accordance with approved authorities, policies, and procedures.
9. Prepare and submit reports related to fixed assets upon request, including reports on receipt, delivery, inventory, discrepancies, and asset condition, in a manner that supports the work of the Finance Department and the Central Fixed Assets Section.
10. Maintain continuous coordination with the Finance Department and the Central Fixed Assets Section to ensure standardized procedures, data integrity, and the prompt handling of inquiries and observations related to assets.