Vehicle Registration & Licensing Officer
Following up on and organizing administrative and legal transactions related to the registration, licensing, insurance, and registration of the company's machinery and vehicles, and ensuring the completion and renewal of required documents within the specified deadlines, in order to guarantee compliance with the necessary legal and administrative requirements for operating the machinery and avoiding violations and delays.
Required Qualifications:
A university degree or diploma from a technical institute in law, administration, or a related field.
Previous practical experience in vehicle registration and licensing procedures or similar government transactions.
Knowledge of vehicle insurance procedures, license renewal, and registration.
Experience with trucks, heavy machinery, and trailers is preferred.
Familiarity with official bodies and procedures related to the land transport sector in Syria is preferred.
Required Skills:
A good understanding of vehicle registration and licensing procedures with official bodies.
Familiarity with regulations and instructions related to vehicles, insurance, and registration.
The ability to interact with government departments and complete official transactions.
Proficiency in filing and document management, and tracking expiration and renewal dates.
Proficiency in computer use and Microsoft Office applications, especially Excel.
Excellent communication, coordination, and follow-up skills with internal and external parties.
Accuracy, attention to detail, and the ability to prioritize tasks.
The ability to work under pressure and handle multiple transactions simultaneously.
Follow up on the registration procedures for new vehicles and machinery with the transport directorates and relevant official authorities.
Follow up on the renewal of vehicle registrations, licenses, and permits in accordance with applicable regulations and instructions.
Process vehicle registration transactions and collect fees and taxes due on vehicles in coordination with the finance department.
Follow up on the issuance and renewal of vehicle insurance policies and ensure their validity.
Follow up on ownership transfer transactions and amend vehicle data with official authorities when necessary.
Follow up on the technical inspection procedures and required examinations to complete licensing and renewal transactions.
Coordinate with transport directorates, insurance companies, and relevant government agencies to complete the required transactions.
Prepare an updated register containing vehicle data, license plate numbers, and the expiration dates of licenses, insurance, and registration.
Monitor documents nearing expiration and take the necessary steps to renew them before the legal expiry date.
Organize and archive official documents, vehicle registrations, insurance policies, and fee receipts for each vehicle.
Prepare periodic reports detailing the status of vehicle licenses, insurances, and completed and pending transactions.
Coordination with the Fleet Department and relevant departments to complete the necessary documents and address problems that hinder the completion of transactions.